Accounts Receivable Clerk - (Santa Ana) (Contract-Hire)

About the Role: Temp to Hire! Onsite

A growing compliance-focused organization is seeking a detail-oriented and highly organized Data Entry / Accounts Receivable (A/R) Clerk to support customer data management and invoice processing. This role is responsible for entering and maintaining accurate order and customer information, reconciling Excel data, and supporting high-volume billing through NetSuite. The ideal candidate brings precision, strong Excel skills, and experience in A/R or administrative support.

Key Responsibilities

Input and maintain new and existing customer details in internal systems

Process and extract incoming order details in preparation for billing

Review data for accuracy and completeness before uploading to NetSuite

Reconcile Excel files and upload into NetSuite to auto-generate invoices

Manage high-volume invoicing tasks with speed and accuracy

Collaborate with internal departments to resolve discrepancies and ensure timely billing

Maintain thorough documentation of all order and invoice activities

Qualifications

2 years of experience in data entry, accounts receivable, billing, or administrative operations

Proficient in Microsoft Excel (formulas, data validation, VLOOKUPs, etc.)

Experience with NetSuite or similar ERP/invoicing systems preferred

High attention to detail and strong organizational skills

Ability to work efficiently in a fast-paced, deadline-driven environment

Clear communication skills and a proactive approach to problem-solving

Bonus Skills

Familiarity with Salesforce, SharePoint, or CRM/order entry systems

Experience in e-commerce or fulfillment-based environments

Why This Role

This is an opportunity to be part of a stable, mission-driven organization where your accuracy and efficiency directly contribute to the customer experience and overall business operations. You'll join a supportive team that values continuous improvement and operational excellence.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.