Legal E-Billing Specialist

Job Title –Legal E-Billing Specialist

Company Location – Los Angeles, CA

100% On-site, Full Time

Pay – Up to 75k annualized, DOE

Non-Exempt role

Work Schedule: 8:30am to 5pm (M-F)

Job Summary of the Legal E-Billing Clerk position

Integr8staff seeks a career-minded, skilled and seasoned E-Billing Coordinator for a highly regarded, award-winning, legal firm. This individual will be responsible for full cycle e-billing, including but not limited to, performing pre-edits, distributing prebills, processing revisions, submitting and posting bills electronically through various e-billing vendor portals.

Responsibilities of the Legal E-Billing Clerk position

Time entry and billing for hourly, flat-fee, and contingency matters

Understanding billable vs. non-billable time

Preparing prebills and final invoices

Handling billing adjustments and write-offs

Proficient with client-specific e-billing guidelines (LEDES, UTBMS codes)

Catching time entry errors, attention to detail

Ensuring rate accuracy

Reviewing narratives for compliance

Reconciling billing discrepancies

Familiar with basic accounts receivable (AR) processes

Applying client payments

Familiar with trust accounting basics (IOLTA awareness is a plus)

Month-end billing cycles

Working with general ledger summaries

E-billing platforms and site administration (e.g., CounselLink, Legal Tracker, Serengeti,

etc.), including maintaining timekeeper status, rates, budgets, user profiles, submitting

and tracking of appeals

Enter timekeeper rate and new matter setups for assigned billing and e-bill clients

Review outside counsel guidelines and update billing system to ensure compliance

Following strict client billing rules and guidelines.

Requirements of the Legal E-Billing Clerk position

Must have a minimum of 3+ years of legal billing experience

Must be proficient in Aderant/ Sierra - or experience with Elite Enterprise, Elite Prolaw,

or other equivalent legal billing software

Strong Excel/MS Office skills

Finance or Accounting degree preferred, or equivalent relevant experience

Multi-office or large-firm billing environments

High-volume billing (hundreds of bills per cycle)

Deep understanding of legal billing rules (e.g., e-billing & client guidelines)

Collections support or client follow-up

Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)

Excellent attention to detail, and superb communication/organizational skills.

Similar software experience required (such as Elite 3E).

Experience with E-billing and appeals

Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.