Dimensional
Property Manager, Real Estate and Facilities
Job description
Job Description:
TheCorporate Servicesteamis dedicated to customer service and hospitalityby providing all employees and clients withan exceptionaloverall experience from the moment they enter a Dimensional building.The Corporate Services Property Manager works with multiple areas of the business at Dimensional Fund Advisors and third-party tenants to deliver best in class customer service and asset management.
DUTIES & RESPONSIBILITIES
Manages allday-to-day building operationsand financial activities forasingle, Class AAreal estate development.
Develops and providessupportfor ongoing improvement of preventive maintenance programs, engineering procedures, capital replacement schedules, and budget operating costs estimates and comparisons.
Conducts regularly scheduled inspections of building systems, common areas, customer and vacant spaces, and grounds to determine condition and provide support for appropriate action. Assuresthat internal and external customers are offered a comfortable, safe, and attractive work environment.
Evaluates service request trends and makes recommendations for improved services.
Responds to customer needs, ensuring that administrative and building technical staff resolve problems promptly.
Helpsprepare, administer, and participates in property’s emergency management plan.
Ensures that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
Responsible with assistanceofengineering, for establishing permanent records and procedures for property safety inspection and incident reporting.
Recommends and/or approves alterations, maintenance and reconditioning as the need arises.
In partnership with Finance, prepares and delivers timely, accurate and completefinancialreports. Develops and controls annual budgets for operating and capital expenditures.
Forecasts management plans and prepares monthly performanceevaluations, explaining any variances if needed.
Review and approve invoicesand requisitions, and monthly rent edits. Review and ensure the accuracy of the General Ledger.
Complete understanding oftenant leases,management contracts, vendor agreements, certificates of insurance and other building/facility contracts.
Act as the primary point of contact forretailtenants, manage move-ins/move-outs, conduct property tours, and handle lease renewals and enforcement.
Provides formal supervision to individual employees and contractors within single functional or operational area.
In partnership with Engineering & Facilitiespersonnel, respond to and resolve after-hours emergency calls as needed.
Oversee thetimelyreview and approval of onsite Property Management/Facilitiesteamexpense reports and paid time off (PTO) requests, ensuring compliance with company policies.
Foster a high-performing team culture through regular performance discussions, ongoing coaching and feedback, and active participation in the annual performance review process for direct reports.
Developsbusiness relationships through membership and participation in professional, industry/trade and civic organizations.
Evaluates and improves technical advancements as brought forth by the industry. This includes seeking out technology to keep the company in a position of informed decision making regarding the overall value and timing of such advancements.
Performs other duties as assigned.
QUALIFICATIONS
REQUIRED
Bachelor’sdegree or equivalent experience.
5-7+ years of experience in managing commercial real estate.
Expertin Microsoft Office (Word, Excel, Outlook) with the ability to learnadditionalprograms as needed.
Complete understanding of property financials, reporting variances, and adhering to annual operating budget.
Ability to multitask and manage multiple calendars.
Ability toproblemsolveand work well under pressure.
Self-starter who can manage multiple projectssimultaneouslyand meet deadlines.
Able to work equally well in a team environment and independently.
Detail oriented andextremelyorganized.
Understand how to build healthy and high performing teams.
Excellent relationship, persuasion/influence, presentation and communication (verbal/written) skillsand diplomacy to interact with corporate executives, third-party owners, and contractors.
Ability to interact effectively with all levels of the organization.
PREFERRED
Experience with work order system management, asset tracking and ASHRAE.
CPM, RPA certification or commitment to obtain certification.
State specificReal Estate License or commitment to obtain certification
Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.
It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.
