Senior Portfolio, Contracts & Procurement Manager (Facilities Senior Planner)

NOTE:
The hiring authority reserves the right to offer the position at any time after the required posting period, and during the recruitment process. It is to the applicant's advantage to apply as early as possible. This position is eligible to telework one day a week after completing the first six (6) months of full-time, on-site work.

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

The Buildings & Grounds Division (B&G) is responsible for the Capitol Campus and Department of Enterprise Services (DES) managed building operations, stewardship, and historic preservation. B&G provides service to over 42 agencies, maintains, operates and preserves the 486-acre state Capitol Campus in Olympia, including more than 31 buildings, 18 public monuments, over 6,000 parking stalls, four state parks and a 260-acre lake. B&G executes these responsibilities through the following service programs: Facilities Operations, Grounds Operations, Leadership and Admin, Maintenance & Repairs, Support Services (Custodial).

About the Opportunity:
If you love big-picture strategy, empowering teams, and making sure complex operations run flawlessly, this role is for you! We are looking for a Senior Portfolio, Contracts & Procurement Manager to bring fresh energy and leadership to multiple critical areas within our Buildings & Grounds (B&G) division. In this role, you’ll lead a great crew of building managers, vendors, and procurement supervisors to successfully handle the daily operations, finances, and compliance for our facility portfolio outside Thurston County (OTC), all while keeping our agency elevator portfolio moving smoothly.

You will also be our go-to contracts administrator and supply leader, ensuring we ace state procurement regulations (RCW 39.26) while championing equity and diverse spend initiatives (Executive Order 22-01). You’ll get to collaborate across teams to map out perfect vendor scopes of work and oversee lease administration by tracking spaces in the FPMT. By managing space planning requests and maintaining strong cross-agency collaboration, you'll ensure our state-managed assets stay in tip-top shape. This is a dynamic, impactful role where your leadership will truly shape the spaces we work in every day. Required Qualifications:

• Willingness and ability to travel significant distances across the state to DES outside Thurston County (OTC) properties in at least five (5) counties, at a minimum frequency of every other month.
• Ability to develop budgets consistent with Department plans, including biennial operating and capital budgets.
• Knowledge to conduct research and prepare plans, including data on existing structures and facilities, and forecasting future needs and requirements for maximum utilization.
• Experience with the following:
  • Real estate practices and laws in property management and lease administration.
  • Elevator portfolio management.
  • Contract administration and management principles.
  • Document preparation for leasing, property management, personal services contracts, and financing.
  • Construction project management, to include planning and oversight.
  • Administering departmental programs, including the development of agency policies, and observing and interpreting trends.

In addition to the requirements above, a candidate must possess one (1) of the following required qualification options.

OPTION 1

• Eight (8) years of experience in governmental facilities planning or in a related field in private industry. NOTE: A combination of qualifying experience and education totaling eight (8) years may substitute this requirement, year-for-year.

OPTION 2

• Four (4) years of experience in governmental facilities planning or in a related field in private industry; AND
• Bachelor’s degree in architecture, engineering, business or public administration planning, property or land management, or an allied field. NOTE: Qualifying experience may substitute this education requirement, year-for-year.

Diversity Equity and Inclusion (DEI) Competencies
Incumbents to this position must possess and demonstrate the following competencies:

• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.
• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization, or community.
• Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Preferred Qualifications:

• Working knowledge of:
  • State, county, and local government relationships, policies, and regulations.
  • Private industry standards and practices.
  • Asset management, to include maintenance and financial management strategies.
  • The requirements for working with and preserving public and historic state-owned lands, buildings, and other resources.
  • Collaboration: Work in a close team relationship with division process partners, B&G trades, project managers, and financial and planning staff to provide comprehensive management of assigned facilities.
  • Project records: Prepare and maintain records and materials associated with planning projects to provide information to technicians, planners, government officials, and the public.

How to Apply: Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position
• A current resume, detailing experience, and education
• A current list of at least three (3) professional references with current contact information

Do not attach any documents that include photos or private information (social security number, year of birth, etc.).

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified.

Background Check Notice: Prior to any new appointment into The Department of Enterprise Services, a background check including criminal record history will be conducted as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Washington Fair Chance Act:
We are committed to providing equitable access to employment opportunities. If a criminal background check is required for employment at an agency, it will occur only after a conditional offer of employment has been made and accepted. Applicants are not required to disclose criminal history during the hiring process prior to a conditional offer. Criminal history will not automatically exclude an applicant from consideration and will be reviewed on an individual basis consistent with applicable law and the requirements of the position.

Learn more about the Washington Fair Chance Act: Washington Fair Chance act guide.

Union Inclusion: This position is in a bargaining unit and falls under the Collective Bargaining Agreement between the state of Washington and the Washington Federation of State Employees.

Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman via email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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