Administrative Clerk Intermediate - East - 1.0 FTE - 26-27 SY

Administrative Clerk Intermediate - East - 1.0 FTE - 26-27 SY

High School Operations

East High

Starting Compensation: $30.11

MMSD is seeking highly motivated and energetic applicantsr. Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning.

Why You Should Work with MMSD!

The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision — to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff.

In addition, we have a great compensation package. Visit our benefits page and compensation page for more information.

Becoming a Model School District

The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.

Our strategy is captured in our strategic framework , and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.

We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school.

About Our District

The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.

Environmental Adaptability

Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury.

Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly.

The above statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of the individual so classified.

Purpose of Position

Under general supervision of an administrator perform secretarial and clerical tasks.

Essential Duties and Responsibilities

Assist students on a daily basis with day-to-day needs, questions, and concerns in a fast-paced environment

Assist staff, volunteers and parents with various questions and concerns

Support staff and family communication

Maintain student attendance records, including tardiness

Processes memos, letters, reports, and correspondence

Assist with management of the expulsion process, establishing meeting dates, communication with teachers, off-campus teachers, and central district staff

Maintain Assistant Principals' calendar of appointments and meetings

Create and manage student behavioral files as needed

Distribute and maintain records for Metro Bus passes

Assist administrative team with events (i.e., registration, homecoming and graduation)

Process student fees

Assist truancy team

Related duties as assigned

Knowledge, Skills, & Abilities

Ability to communicate effectively with students, staff and the community both, orally and in writing

Ability to deal with sensitive student and family issues in a confidential and professional manner

Ability to work in a stressful environment and be able to respond effectively to agitated students

Ability to work independently

Ability to maintain accurate records

Ability to complete large projects

Ability to prioritize work completion

Knowledge in the use of personal computers including database applications, Google applications, Microsoft Office Suite, e-mail, internet searching capability, and other related technology

Knowledge/experience of conflict resolution/de-escalation strategies

Proficiency with personal computers, including scheduling processes, word processing, and database software

Strong keyboarding skills

Minimum Qualifications

Two years successful secretarial experience or a combination of experience and formal secretarial training equivalent to two (2) years, including extensive knowledge of current technology

High school diploma or equivalent

Skill tests in the area of keyboarding skills will be used to consider candidates

Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)

Experience working in a school setting working directly with students who are considered "at-risk"

Experience using Google applications, email, and other related technology

Training in the use of Infinite Campus, or similar student data information system

Preferred Qualifications

Native-like fluency in Spanish and English preferred

Physical Requirements

Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching.

Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time.

Working Conditions

School-based positions are required to be in-person unless otherwise directed by the building principal.

The above statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of the individual so classified.

Disclaimer: This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above. Employees in this position may be required to perform additional job-related tasks as directed by the supervisor.

The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.