Accounts Clerk

Department: Finance / Accounts

Reports to: Finance Manager / Accountant

Key Responsibilities

Follow up on credit applications and ensure proper documentation.

Create and update customer profiles in the master database, maintaining accurate credit limits.

• Monitor and chase outstanding debtors in collaboration with Sales Representatives.

Receive and acknowledge payments from various sources.

Prepare and process cheque and cash banking transactions.

Record payments received from debtors in the accounting system.

Reconcile control accounts and investigate discrepancies.

Follow up and process credit notes in a timely manner.

Manage returned/unpaid cheques and initiate appropriate follow-up actions.

Generate and send ageing reports at regular intervals.

Prepare and send Statements of Account (SOA) and invoices to customers.

Conduct spot checks on Salesmen's receipt books.

Provide necessary documentation and clarifications to auditors.

Ensure all invoices are fiscalised in compliance with regulations.

Organize and conduct monthly meetings with Sales Representatives to review debtor status.

Assist in the preparation of regular and ad hoc financial reports.

Maintain proper filing and record-keeping of documents.

Qualifications & Skills

Minimum Higher School Certificate (HSC) holder.

At least 2 years experience in a similar accounting/credit control role.

Strong attention to detail and accuracy.

Highly committed, reliable, and trustworthy.

Good organisational and time management skills.

Ability to meet deadlines and work under pressure.

Proficiency in MS Office (Excel, Word) and accounting software is an advantage.