US Payroll/Time Specialist

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We are seeking a detail-oriented and proactive Payroll/Time Specialist to join our HR Shared Services team. The ideal candidate will be responsible for managing employee timekeeping-related data and ensuring seamless payroll processing to support our organization’s workforce.

This role requires a strong understanding of payroll systems, attention to detail, and effective communication skills to resolve inquiries related to timekeeping and payroll.

Job Responsibilities

Process employee timekeeping-related data changes, coordinate data entry into third party systems where not automated

Convert source timekeeping data into upload-ready files, upload / assist in the upload of timekeeping files into the payroll system,

Create/update process related documentations, resolve errors related to timekeeping

Conduct data quality reviews, monitor and correct processing errors, maintain employee files and records to meet timekeeping requirements

Use procedures, policy manuals, knowledge management, and other reference materials to assist in answering and resolving employee/manager timekeeping inquiries / concerns

Communicate Human Resources and other related, policies, procedures, and government regulations, including proper utilization of the HR Shared Service Center (HR SSC)

Provides process and functional expertise for maintaining the GlobalView payroll employee data

Works closely with the Payroll Services Group & HRDSC on overall payroll processing

Processes spreadsheet loader for mass updates to GlobalView for non-Workday compensation and allowances

Processes data entry for pay impacting issues requiring manual adjustments

Enter all master data and payroll data required for any off-cycle check payments

Correct overpayments and under payments where required by direct input to the GlobalView Payroll system

Provide support and ensure timely entry of data for payroll cycles

Provide support to broader HRSC with payroll functional expertise

Support special projects impacting payroll as needed (harmonization, frequency changes etc)

Supports the year-end processes

Analyzes implications of pre go live retro-active payroll adjustments and makes necessary updates in the system

Supporting ongoing data audit process

Ensure payroll processes are executed in a compliant manner

Job Requirements

Education Background: Associate or Bachelor's degree in Business Administration, Human Resources, Engineering or equivalent combination of education

Timekeeping and Payroll Administration Experience

Minimum 3 years of hands-on experience in U.S. timekeeping, payroll administration, and payroll tax compliance, gained in either an in-house or shared services environment. Candidates should possess a strong understanding of end-to-end U.S. payroll processes and related pay-impacting activities, with experience supporting payroll operations for large enterprise organizations with 2,500 or more employees strongly preferred.

Working Knowledge and Experience: Familiarity with year-end processes, payroll close, GL reconciliation, recalls, reversals, and overpayments. Knowledge of HR policies, practices, and procedures is preferred.

HR or Related System Experience: Proficient in using various systems, including UKG Time, ServiceNow, Workday, Cloud Pay and SAP/GlobalView.

Attention to detail, ability to work independently, ability to handle confidential and sensitive information and strong communication in English

Ability to work with confidential and sensitive material, work with a high degree of accuracy, often in time-critical situations

Effective communication skills to work with all levels of employees to explain programs and resolve problems

Willing to work in a night shift environment and adhere to a hybrid work arrangement, including working onsite at least three days per week.

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