Administrative Coordinator

Administrative Coordinator

Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at DHL Group. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally.

DHL Global Forwarding has an opening Administrative Coordinator in Port Louis, Mauritius. Join us in connecting people and improving lives!

In this Administrative Coordinator position

KeyTasks

• Organize the office layout and ordering stationery and equipment.
• Maintain the office condition and arranging necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organize and oversees office operations and procedures and gives reports to the management.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Provide general support to visitors.
• Assist in the onboarding process for new hires.
• Address employees’ queries regarding office management issues (e.g., Stationery, Hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Plan in-house or off-site activities, like parties, celebrations and conferences.
• Assist senior management team when needed.
• Manage filing systems (Online and or paper) and office supplies and keeps inventory of orders.
• Oversee staff interactions and responds to their queries on office management issues.
• Arrange travel processes, including flight and hotel booking, and car rentals.
• Provide general admin support to HR.
• Provide general admin support to Management Team.
• You will under direct supervision, provide day-to-day administrative support for activities such as arranging meetings, developing agendas, etc. For board department and/ or cross divisional projects.
• Handle queries and complaints via phone, email, and general correspondence.
• Take and ensure messages are passed to the appropriate staff member in time.
• Ad-hoc tasks as requested by Management Team.

Now, here is what we need from you!

• Knowledge of Office Administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.
• Time management skills with the ability to meet deadlines.
• Flexible and Available
• Experience: At least 3 years of relevant work experience
• Education: Bachelor’s degree in business administration, management, or a related field
• Additional qualification as an administrative assistant or Secretary will be a plus.

We offer

• Opportunities in a global company where you can contribute your ideas and skills to move towards our shared goals.
• Possible further career development
• Competitive salary

Why join DHL Global Forwarding?

We are part of Deutsche Post DHL, the world’s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html

Our TOP EMPLOYER prestigious certification attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization will be a focus for us and an important part of our DGF Strategy 2025.

We aspire to become the undisputed leader in our industry, when people think of forwarding; we want them to think DGF because we have:

• The largest global network with more than ~30,000 passionate employees
• The most efficient processes and fastest response times
• The best solutions and best customer service

Our Vision: The Logistics Company for the World.

Our Mission: Excellence. Simply Delivered. Our Purpose: Connecting People, improving lives. Our Values: Respect & Results Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility

DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.