Executive Assistant - Supply Chain Leadership

Executive Assistant – Supply Chain Leadership

San Jose, CA | Global Scope | High-Impact Role

We’re looking for a highly capable Executive Assistant to support senior Supply Chain leadership across Direct Materials Strategic Sourcing & Procurement and the Supply Chain Center of Excellence (SC CoE).

This is not a traditional EA role. You’ll operate as a trusted business partner, enabling leaders to run a complex, global organization by driving execution, aligning priorities, and keeping high-stakes work on track.

Why This Role

• Direct exposure to senior leadership and critical business decisions
• Ownership of global operations cadence across sourcing, supplier strategy, and transformation programs
• Opportunity to operate at the center of Supply Chain transformation and cost strategy execution
• High visibility in a fast-paced, results-driven environment

What You’ll Do

Own Executive Operations

• Manage complex, global calendars and optimize leadership time for priority work
• Run key business cadences (S&OP, QBRs, strategy reviews, CoE governance)
• Ensure leaders are fully prepared with clear agendas, insights, and context

Drive Execution

• Capture decisions, track actions, and hold teams accountable to timelines
• Anticipate issues, remove friction, and keep critical work moving

Lead Communications

• Act as a key interface for internal teams, executives, and external suppliers
• Draft clear, executive-level communications and prioritize inbound requests

Manage High-Visibility Work

• Coordinate leadership meetings, supplier engagements, and global events
• Support supplier reviews, sourcing activities, and executive reporting

Enable Sourcing & Supplier Strategy

• Coordinate RFx timelines, supplier interactions, and category team workflows
• Support development of executive presentations, dashboards, and reports

Support CoE & Transformation Programs

• Manage governance, roadmaps, and progress tracking for Supply Chain initiatives
• Maintain critical documentation and drive consistency across programs

Own Planning, Travel & Logistics

• Manage global travel, offsites, and executive events end-to-end
• Handle fast-changing priorities without disruption

What Sets You Apart

• Proven ability to support senior executives in a global, fast-paced environment
• Strong business acumen — ideally in supply chain, sourcing, or operations
• Highly organized with the ability to prioritize, anticipate, and execute independently
• Strong communicator who can operate with confidence, discretion, and professionalism
• Comfortable working across teams and at all levels of the organization

Preferred Qualifications

• Experience supporting Strategic Sourcing, Category Management, or Direct Materials Procurement teams
• Understanding of the end-to-end sourcing lifecycle (RFI/RFP/RFQ, supplier evaluation, negotiation, contract execution)
• Familiarity with Supply Chain CoE models, governance frameworks, and continuous improvement (Lean, Six Sigma, SCOR)
• Working knowledge of core supply chain concepts (S&OP, QBRs, Incoterms, lead time, TCO, demand planning)
• Experience with project and collaboration tools (Smartsheet, Asana, Monday.com, or similar)
• Bachelor’s degree in Business, Supply Chain, or related field (or equivalent experience)

Core Competencies

• Anticipation & Proactivity – Sees what’s coming and resolves issues early
• Judgment & Autonomy – Makes sound decisions independently
• Discretion & Professionalism – Handles sensitive information with trust and integrity
• Executive Communication – Communicates clearly and effectively on behalf of leadership
• Organizational Excellence – Manages competing priorities with precision and follow-through
• Adaptability – Shifts seamlessly across changing priorities

Functional Strengths

• Procurement Acumen – Understands sourcing processes and supports teams effectively
• Supplier Engagement – Manages supplier interactions with professionalism and awareness
• Program Coordination (CoE) – Runs governance cadence, tracks actions, and maintains key assets
• Relationship Building – Builds trust across teams and stakeholders

All your information will be kept confidential according to EEO guidelines.