Conference & Events Coordinator

Oaks Cypress Lakes Resort are looking for a passionate and driven Conference & Events Coordinator to join our team on a part-time basis.

This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing events to life, and takes pride in delivering seamless experiences from initial enquiry to event completion.

As the Conference & Events Coordinator, you will be the key point of contact for clients, working closely with internal departments to ensure every conference, meeting, and event runs smoothly and exceeds expectations. 

Key Responsibilities Include:

• Manage conference and event enquiries from initial contact through to post-event follow-up.
• Prepare function sheets, contracts, and event orders with strong attention to detail.
• Qualify each event proposal, accepting those which match availabilities and are in line with conference marketing and strategy plan.
• Assist with promotional ideas to improve the event planning and implementation process.
• Be present during events to ensure smooth delivery and handle any last-minute changes.
• Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, ensure appropriate décor (florals, linens, colour schemes) to meet the quality expectations of Minor Hotels.
• Maintain a strong understanding of the hotel property and its food and beverage features to actively sell to clients.

Shift Details (subject to change):

• Roster includes some evening and weekend shifts, depending on event requirements

To be successful in this role you will have:

• Minimum 6 months’ experience in a similar role within tourism, hospitality, or events.
• Strong sales and relationship-building skills
• Excellent communication, attention to detail, and time management abilities.
• Problem-solving skills and a collaborative approach.
• Professional presentation and flexibility to work weekends and public holidays.
• Genuine passion for hospitality and a focus on career growth.

At Minor Hotels, we value our people as the heart of our success. Joining Minor means, you’ll enjoy a rewarding package designed to support your professional growth, wellbeing, and work-life balance:

• Career Growth: Learning and development programs to boost your career.
• Exclusive Hotel Deals: 50% off stays at Minor Hotels in Australasia; 20% off for friends and family.
• Global Perks: International accommodation discounts across our hotel brands.
• Retail Rewards: Cashback and discounts at 400+ top retailers in AU/NZ.
• Experiences: Discounted entertainment and activities.
• Banking and Insurance: Exclusive health insurance offers and workplace banking benefits.
• Wellness Boost: EAP and tailored wellness support

Our people drive the success of our business; We are a dynamic organisation dedicated to delivering exceptional guest experiences. We invest in your skills and foster a workplace culture that celebrates innovation, collaboration, and personal growth.

Currently, we are only accepting applications from candidates who have working rights within Australia or New Zealand.