Senior Proposal Manager

Location: Hybrid - (Herndon, VA)

About Us: VivSoft is an emerging technology company specializing in Cloud, Enterprise DevSecOps, AI, and Digital Customer Experience to drive mission-enabling digital transformation. We build mission-focused, scalable solutions through a diverse team of strategists, engineers, and designers experienced in high-performance software and AI factory accelerators. VivSoft is seeking a Senior Proposal Manager to lead high-impact proposals for opportunities across federal, state and local agencies. In this fast-paced, collaborative role, you will orchestrate end-to-end proposal development and ensure compliant, timely submissions.

Job Summary: As a Proposal Manager, your expertise in proposal strategy, compliance, and team leadership will be pivotal in securing contracts with top-tier agencies such as the U.S. Department of Defense, CMS, and HHS. We offer a dynamic, collaborative environment where you'll work alongside a diverse team of innovators to deliver competitive, high-quality proposals. At VivSoft, continuous learning is key, with opportunities to explore emerging technologies like Generative AI and MLOps. With remote work flexibility and a focus on innovation, you’ll thrive in a role where your contributions have a lasting impact. Join us and drive the future of digital transformation!

Key Responsibilities

• Leads end-to-end proposal development, and fully accountable for 100% compliance, timely delivery, and strategic alignment with business objectives.
• Proactively partners with Solutions and Capture teams to shape compelling, customer-focused messaging with integrated win themes across proposal volumes
• Leads high-performance proposal operations, including kickoff meetings, daily stand-ups, and milestone reviews, ensuring team alignment and accountability.
• Owns proposal architecture, including the rapid development of effective, compliant outlines; creation of templates, compliance matrices, and quality control protocols.
• Facilitates color reviews and final QA, ensuring proposals are polished, compelling, and strategically positioned to win.
• Manages final production and submission, overseeing all aspects of delivery and post-submission follow-up.
• Maintains proposal assets and knowledge base, contributing to continuous improvement and organizational readiness.
• Performs additional strategic duties in support of business development and growth initiatives.

Skills Required

• Bachelor’s degree
• Proven success supporting small business growth in federal contracting and managing proposals over $5M
• 5+ years of proposal management experience supporting federal, state, or local opportunities, including compliance, writing/editing, color reviews, and final submission
• Exceptional time management and organizational skills; adept at juggling multiple priorities, balancing competing deadlines, and maintaining composure under pressure in fast-paced, remote environments.
• Proven knowledge and experience in supporting efforts to elevate proposal quality, optimize evaluation scores, and contribute to increased win rates
• Proficiency in Shipley methodologies and industry best practices
• Exceptional written and verbal communication, editing, and interpersonal skills
• Proficient in market research tools: GovWinIQ, eBuy, SAM.gov, FPDS
• Advanced skills in Microsoft Office Suite, SharePoint, Adobe Acrobat, desktop publishing and AI tools

Desired skills

• Experience with developing oral presentations.
• Interest in learning new and emerging technology trends.

Benefits

• Comprehensive Medical, Dental, and Visions Plans (Healthcare benefits are 100% employer-paid for employees only)
• Life Insurance
• Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays)
• 401K Retirement Plan with employer match
• Professional Development Training Reimbursement
• Flexible/remote work schedules

Salary Range: $120K - $135K