Inventory and Procurement Specialist

Driven by Purpose. Powered by People.

At Keolis , a leader in public transportation and proudly headquartered in Boston, our mission - We Imagine, We Care, We Commit - is more than words. It's how we support our communities and how we support each other. As part of our team, you'll have access to a comprehensive benefits package designed with your wellbeing in mind. We offer a competitive benefits package that supports your health, wellbeing, and peace of mind. This includes medical, dental, and vision coverage, along with life and disability insurance. You'll also have access to a variety of voluntary benefits such as hospital indemnity, accident, and critical illness coverage, as well as home, auto, and pet insurance. To help secure your financial future, we also provide a 401(k)-retirement plan with a company match. At Keolis, you're not just building a career - your part of something bigger.

Rate of pay: This is a unionized position. The pay rates are non-negotiable. The starting pay rate for this position is $39.92.

Key Responsibilities and Accountabilities

• Demonstrate and adhere to the Keolis Commuter Services principles of Employee Engagement, Operational Excellence & Safety, Customer Satisfaction, Corporate Social Responsibility and Economic Performance.
• Maintain accurate inventory records within the enterprise asset management system.
• Perform and support cycle counts, investigate variances, and coordinate root cause analysis with operational and procurement teams.
• Monitor stock levels, identify discrepancies, and support adjustments to maintain inventory integrity.
• Assist in maintaining part master data, including creation and updates of inventory items, and required data fields.
• Create and manage purchase requisitions for materials, ensuring accurate, complete, and timely processing.
• Track requisitions and purchase order status from creation through receipt.
• Maintain and post appropriate contractual reports within deadlines.
• Support replenishment activities by monitoring and identifying reorder needs.
• Coordinate with buying team and suppliers to ensure timely fulfillment of material requests.
• Generate and maintain inventory, cycle count, and usage reports (daily/weekly/monthly).
• Manage Return Material Authorizations (RMA's).
• Review and transmit purchase orders to vendors as needed.
• Maintain organized records of purchase orders, material transactions, and related documentation and coordinate for delivery and storage of required files with 3rd party vendor.
• Other duties as assigned.

Core Skills for This Job

• High School Diploma or equivalent work experience required. Additional coursework in supply chain, logistics, or business preferred.
• 2-4 years of inventory control and materials management
• Strong working knowledge of Excel (pivot tables, basic analysis, data tracking).
• Experience with enterprise systems, D365, Trapeze, or similar systems.
• Understanding of inventory processes, including cycle counting, stock control, and replenishment.
• Strong attention to detail with a focus on data accuracy and process discipline.
• Ability to adapt to multiple priorities in a fast-paced environment.
• Must be able to handle confidential information and work independently within minimal supervision.
• Must be able to communicate successfully with a variety of disciplines and levels, both internal and external staff and stakeholders.
• Must have strong interpersonal skills. Must possess excellent oral and written communication skills.
• Must possess excellent oral and written communication skills.

Additional Statements

Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.

Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.

Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.

EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

ADA Reasonable Accommodation: Keolis CS is committed to the full inclusion of all qualified individuals. As part of this commitment, Keolis CS will ensure that persons with disabilities are provided reasonable accommodations.

Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.