Corporate Travel & Administration Executive

We are seeking a proactive, detail-oriented, and highly organized Travel & Administration Executive with 2-4 years of experience. The ideal candidate must have hands-on experience in end-to-end corporate travel bookings, preferably from the travel & tourism industry, corporate travel desk, or a travel management company. This role requires excellent coordination skills, flexibility, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Travel Management

• Coordinate and manage end-to-end travel arrangements for employees, including flight bookings, hotel accommodations, ground transportation, and visa processing.
• Process travel requests and approvals through the company's travel management system.
• Monitor and manage travel expenses in line with company policies and cost guidelines.
• Build and maintain strong relationships with travel agencies, airlines, hotels, car rental companies, and other travel vendors to ensure quality service and competitive pricing.
• Provide timely support for travel changes, cancellations, emergencies, and disruptions, including outside regular business hours and weekends when required.
• Prepare and maintain travel expense reports, travel records, and sustainability reports.

Administration & Operations

• Oversee day-to-day office administration to ensure office facilities, maintenance, and general operations run efficiently.
• Monitor daily administrative activities to ensure quality standards and company procedures are consistently followed.
• Coordinate with internal departments and employees to support travel, transportation, and operational requirements.
• Raise Purchase Requisition (PR) requests for procurement with the required approvals.

Fleet & Facility Management

• Manage company-owned and leased vehicle records, inventories, and related documentation.
• Coordinate fleet administration, including vehicle allocation and record maintenance.
• Process approvals for fuel chip installations, transfers, and cancellations for company-owned and leased vehicles.
• Assist with office lease management, including new leases, renewals, and coordination of move-in and move-out activities.
• Bachelor's degree in any discipline.
• 2-4 years of relevant work experience.
• Mandatory experience in end-to-end travel booking and coordination (flights, hotels, transportation, and visa processing).
• Experience in the travel & tourism industry, corporate travel desk, or a travel management company will be highly preferred.
• Strong vendor management and stakeholder coordination skills.
• Excellent communication, organizational, and problem-solving abilities.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Good knowledge of Microsoft Office applications.
• Flexible to support urgent travel requirements outside normal working hours, including weekends, when required.
• A proactive, customer-focused attitude with the ability to work independently in a fast-paced environment.

Why Join Us?

• Be part of a dynamic and collaborative work environment.
• Take ownership of a role that combines travel management with business operations.
• Gain exposure to diverse responsibilities across travel, administration, vendor coordination, and office operations.
• Work in a role where your planning, coordination, and problem-solving skills make a real impact every day.

At SGS, you'll be part of a globally respected organization that values quality, integrity, collaboration, and innovation. This role offers the opportunity to build your career in a dynamic environment where you'll gain exposure to travel management, administration, vendor management, and business operations while working with diverse teams.

If you're looking for a role where you can take ownership, make an impact, and grow with a world-leading organization, SGS is the place for you.