Administrative Assistant

Overview

We're Hiring: Administrative Assistant

Location: Burlington, NJ Employment Type: Onsite Department: Adult Day Program

Salary Range: $45,500- $50,000

Bancroft is currently seeking a full-time Administrative Assistant

Position Summary

Coordinates office services such as purchasing, payroll, records control and other administrative activities. Interprets operating policies; exercises independent judgment in the resolution of administrative problems.

Responsibilities

Essential Responsibilities

• Maintains close and highly responsive relationship to daily activities of Director and Program Managers/Team Leaders while receiving minimal supervision.
• Assumes delegated administrative and secretarial responsibilities for the program.
• Establishes and maintains effective communication to ensure compliance with policies and procedures. Oversees check requests, cash advances, census, program and grocery money and admission and discharge from the program.
• Maintain and operates various office equipment (computer, copier, fax, typewriter, transcriber, etc.) and follow-up on maintenance, supplies or service requests as necessary.
• Establishes and maintains various file systems such as quarterly reports tracking, risk management data collection, incident report documentation, MS Health tracking, etc.
• Serves as a liaison between supervisory staff and direct care staff. Serves as a source of information on policies and procedures.
• Oversees and distributes payroll checks. May need to act as a timekeeper or backup timekeeper for Time Force System.
• Assists in coordinating and scheduling meetings, travel arrangements and special functions as needed.
• Distributes needed copies to supervisors and guardians such as IHP’s, 3-month review schedules, medical appointments, meeting minutes, LOS chart, updated map, etc.
• Responsible for monthly census, Internal Incident Reports, Unusual Incident Reports and DDD report for the program.
• Maintains maintenance log with completed copies of purchase orders and receipts that are processed and sent to the purchasing department. Acts as a liaison between the maintenance department and the Program Managers/Team Leaders for maintenance issues in the residences.
• Continually enhances professional development by attending in-services, trainings, and seminars in Bancroft’s policies and procedures and leadership.

Qualifications

Education & Experience

High School diploma or equivalent required. Three (3) to five (5) years experience in a related field. Minimum 18 years of age required. Five (5) years experience working in programs for people with developmental disabilities and/or brain injury.

Special Skills

A standard of excellence that demonstrates an overall concern for quality work, communications and commitment to doing what is best for the organization. Requirements include strong writing ability (in terms of clarity, accuracy and proper use of grammar), interpersonal skills, ability to work with a diverse group of people and teamwork abilities. Knowledge of accreditation and licensing requirements would also be helpful. Knowledge of Microsoft Office software, particularly Word, Excel and Access.