Office Coordinator

Job Location: Bucharest

Recruitment process

• HR discussion
• Direct Manager interview
• Site Manager discussion

Role description

To support the establishment of our client's new IT location in Bucharest, we are looking for a proactive, well organised and hands on Office Coordinator who enjoys building structures, coordinating local activities and supporting an international team.

This is a unique opportunity to be part of the setup of a new office from the very beginning. You will play a key role in ensuring that our Bucharest location is successfully establishedand operates smoothly on a day to day basis.

Your Responsibilities

During the setup phase you will

• Support the search, selection and setup of our new office in Bucharest.
• Coordinate local suppliers, landlords and service providers.
• Organize office equipment, furniture and workplace setup.
• Support administrative tasks related to establishing the new location.
• Coordinate appointments and support international colleagues visiting Bucharest.
• Work closely with our German headquarters and our local HR/BPO partner.
• Support local HR administration in cooperation with our external HR/BPO partner.

Once the office is operational you will

• Act as the local point of contact for all office related topics.
• Coordinate office management and facility related activities.
• Support the onboarding of new employees.
• Coordinate office supplies, deliveries and external vendors.
• Organize meetings, workshops and team events.
• Support general administrative and organizational tasks.
• Assist with communication between the local team and our colleagues in Germany.
• Help create a positive, welcoming and well organized office environment.

Your Profile

• Previous experience in Office Management, Office Coordination, Executive Assistance or a similar administrative role.
• Strong organizational and communication skills. Ability to work independently, prioritize tasks and manage multiple topicssimultaneously.
• A proactive, hands on and solution oriented mindset.
• Excellent English language skills ( written and spoken) are essential, as you will work closely with our international teams and external partners.
• German language skills would be a strong advantage but are not mandatory .
• Very good knowledge of Microsoft Office applications. A friendly, reliable and service oriented personality with a high level of ownership.

What We Offer

• A unique opportunity to help build a brand new international IT location from the verybeginning.
• An international working environment with close collaboration with our teams in Germany.
• A high level of responsibility and the opportunity to actively shape processes and structures.
• A modern and flexible working environment.
• Opportunities for personal and professional development.