International Assignment Consultant (IAC) – Outbound & Inbound Expatriate Management

Roles & Responsibilities :

Manage the complete inbound expatriate lifecycle for APAC region, covering assignment initiation, remuneration, compliance, Expat payroll input, coordination with Country Payroll team. End-to-end expatriate support while coordinating directly with Base Location HR & payroll team, Immigration Vendors, tax vendors, and local Authorities.

Key Responsibilities – Service Center (IAC)

Assignment Setup & Consulting

• Infor Visit,
• Assignment briefing and data collection
• Contract preparation and contract letter preparation
• Remuneration preparation
• Sequential assignment handling
• Training support (language & intercultural)

Compliance, Tax & Social Security

• Exit & Entry tax meetings – coordination with tax vendor
• Social security application (as applicable)

Visa, Immigration & Documentation

• Guiding Employee to apply for right category of work permit/Visa.
• Collection of documents for visa / work permit
• Verification of visa documentation
• Document handling and translation
• Review of Local language lease agreements and guidance to expat
• Registration in host country

Relocation & Insurance

• Relocation services (flight booking, household goods move, etc.)
• Global insurance for Assignee’s– new enrollment, extension and shortening
• Support with bank account opening in the Host Country by coordinating with Host HR team (post work permit)

Compensation, Expenses & Extensions

• Expenses & reimbursement management
• Salary Review & Bonus Calculation for the Assignee’s and then prepare the letters
• Monthly/ One time Allowance payments (as applicable)
• Initiation of work permit extensions
• Repatriation Process
• Cancellation /surrender of Visa/work permit (as applicable)

Key Coordination Inputs – between Receiving Country & Sending Country

• Assignment consulting and determining type of assignment
• Initiation of assignment
• Analysis of social security coverage
• Consulate relations
• Coordination with work council
• Tax coordination
• On boarding process
• IT system updates (Employee Central & HR Core)
• Nationalization
• Repatriation consulting
• Registration in host country

Additional Recurring Monthly Activities for Assignee’s

• Input school invoices, allowances and salary details
• Input social security values for tax calculation
• Input overtime, air freight, logistics and repatriation allowances
• Prepare wage-type-based inputs as per assignment type
• Name and store payroll documents correctly
• Update wage tax information based on invoices per-approved by TH team
• Update employer social security amount and wage type from home-country invoices
• Update wage type for cargo storage & logistics invoices received from TH team
• Update Overtime calculations and wage type for expats
• Check and file invoices (PDF) correctly as per the issued document

Educational qualification:

Masters in business administration (MBA)

Experience :

10 Year’s experience in End-to-end Inbound Expatriate Lifecycle Management.

Mandatory/requires Skills :

Preferred Skills :