Senior Finance Associate

Job Description: Senior Finance Associate

Job Title: Senior Finance Associate Location: Delhi Employment Type: Full-Time Experience Required: 5-8 Years Work Arrangement: On-site (Delhi), Hybrid- 3 days work from office

About the Role

We are seeking a highly motivated and detail-oriented finance professional to join our team as a Senior Finance Associate . The ideal candidate will have strong experience in financial operations, accounting, compliance, and reporting. This is a key role responsible for ensuring accurate financial management, timely reporting, and adherence to regulatory requirements, while supporting the Finance Manager and senior leadership in strategic decision-making.

Key Responsibilities

• Financial Operations

Oversee and manage day-to-day financial operations including vendor payments, employee reimbursements, receipts, and journal entries.

Ensure all financial transactions including sales invoices, purchase invoices, advances, and expense entries are accurately recorded in the accounting software -Zoho Books) and are supported by proper documentation.

Conduct periodic reconciliations for bank accounts, vendor ledgers, customer accounts, and inter-company balances to ensure accuracy and consistency.

Maintain an organized and accessible filing system (both digital and physical) for vouchers, invoices, contracts, and supporting documents.

Monitor accounts payable to ensure vendors are paid on time and accounts receivable to ensure timely realization of dues.

Coordinate with the operations and program teams for invoice validation, fund utilization tracking, and project-wise expense booking

• Budgeting and Forecasting

Assist in preparation of the annual organizational budget and project-specific budgets in collaboration with program and department heads.

Support in preparation of financial forecasts and variance analysis on a monthly and quarterly basis.

Analyze budget vs. actual performance and share variance insights and recommendations with management for corrective actions.

Maintain and update financial dashboards and reports to track fund utilization and grant-wise performance.

Ensure compliance with donor requirements and budgetary controls in project execution.

• Payroll and Reimbursements

Coordinate with HR to ensure accurate payroll processing each month, covering all employees, consultants, and interns as applicable.

Validate inputs such as attendance, leave deductions, variable pay, new hires, exits, and statutory deductions before payroll release.

Ensure compliance with statutory requirements related to payroll including PF, ESI, TDS.

Handle timely processing of employee reimbursement and travel expense claims, ensuring adherence to internal policies and budget limits.

Support in preparation of monthly payroll registers, salary slips, and reconciliation of payroll-related ledgers in accounts.

Liaise with the HR and compliance teams to address payroll-related queries or audit clarifications.

Prepare and verify employee tax computations at the time of payroll, mid-year declarations, and financial year-end tax finalization.

Support in Form 16 generation and distribution for all employees at the end of each financial year.

• Compliance and Statutory Requirements

Ensure timely and accurate filing of all statutory returns including TDS, GST, PF, ESI, and MCA compliances.

Prepare working data for TDS returns (Form 26Q, 24Q), reconcile with books, and coordinate with consultants for filing.

Generate and issue Form 16A (TDS certificates for vendors/consultants) on a quarterly basis.

Assist in tax computation for employees and consultants to ensure proper deduction at source and year-end compliance.

Prepare and maintain data for GST filings including GSTR-1 and GSTR-3B, ensuring correct classification of sales, purchases, and input tax credits.

Perform GST reconciliations between GSTR-2B, purchase registers, and books of accounts to identify mismatches and coordinate corrections.

Track and ensure timely payment of statutory dues, maintaining proper records of challans and filings for audit reference.

Prepare working papers and documentation for internal, statutory, and donor audits, ensuring prompt response to auditor queries.

• Financial Reporting

Prepare monthly, quarterly, and annual financial statements as needed

Develop Management Information System (MIS) reports, highlighting key metrics such as budget utilization, fund balance, and liquidity status.

Support in preparing project-specific financial statements for donor and funder reporting, ensuring compliance with grant requirements.

Ensure all financial reports and statements are prepared in accordance with applicable accounting standards and organizational policies.

Ensure all reports comply with accounting standards, internal policies, and donor reporting templates

• Process Improvement

Review and strengthen existing accounting and financial workflows to improve accuracy, transparency, and efficiency.

Support automation of finance functions such as payment approval workflows, expense tracking, or invoice management systems.

Implement internal controls and checks to mitigate financial risks and ensure audit readiness.

Contribute to integration and implementation of new finance systems or tools in collaboration with the finance manager.

• Team Collaboration

Work closely with cross-functional teams such as HR, Admin, Program, and Operations to provide timely financial insights and ensure alignment on financial planning.

Support the Finance Manager in financial planning, donor budget formulation, and financial due diligence for new partnerships.

Provide guidance to non- finance staff or interns on accounting entries, compliance tracking, and documentation standards.

Participate in team meetings, reviews, and training sessions to stay aligned with organizational goals and priorities.

Foster a collaborative and solution-oriented environment within the finance team.

Required Qualifications and Skills

Bachelor’s degree in Finance, Accounting, or Commerce. Master’s/MBA in Finance or CA Inter/Final is preferred.

5-8 years of experience in finance and accounting roles, preferably in mid-sized or fast-growing organizations.

Strong knowledge of Indian accounting standards, taxation (TDS, GST,EPFO, MCA/ROC Etc), and compliance requirements.

Experience with payroll, reimbursements, vendor management, and statutory filings.

Proficient in MS Excel, Zoho and Tally and financial ERP systems

Excellent analytical, problem-solving, and communication skills.

Ability to work independently and manage multiple priorities in a dynamic environment.

High level of integrity and attention to detail in all financial operations.

Demonstrated commitment to accuracy, accountability, and continuous improvement in financial processes.

Strong written and verbal communication skills , with the ability to present financial insights clearly to non-finance stakeholders.

What We Offer

A collaborative and dynamic work environment.

Opportunities for professional development and growth.

Exposure to strategic finance functions and senior leadership.

Competitive salary and benefits package.